District 911 Election Portal

Voting Policy

Inner Wheel District 911 Election Portal

Document Version: 1.0 | Last Updated: November 2025 | Review Date: Annually before District elections



Introduction

This document outlines the official voting policies and guidelines for Inner Wheel District 911 elections. All voting delegates, deputies, and candidates are required to familiarize themselves with these policies to ensure a fair, transparent, and compliant election process.



Do's - Voting Delegate Requirements

1. Two Voting Delegates Per Club

Each club is entitled to appoint exactly two voting delegates to represent them in District elections. This ensures balanced and fair representation across all clubs within District 911.

Key Points:

  • Each club must designate two primary voting delegates
  • Both delegates have equal voting rights
  • Delegates represent the collective voice of their club

2. One Vote Per Delegate

Each voting delegate is entitled to cast one vote only in the election process.

Key Points:

  • No delegate may cast multiple votes
  • Each vote carries equal weight
  • Voting rights are non-transferable

3. Voting Delegate Qualifications

All voting delegates and their deputies must meet the following qualification:

Required Experience: Must have served on a Club Executive Committee for at least one (1) year at the time of nomination.

Purpose: This requirement ensures that delegates have adequate knowledge and experience of Inner Wheel operations, governance structures, and organizational values.


4. Appointment of Deputy Delegates

Clubs should appoint deputy delegates who meet the same qualification requirements as primary delegates.

Key Points:

  • Deputies must have the same one-year executive committee experience
  • Deputies can act in the absence of primary delegates
  • This ensures continuous representation for each club




Don'ts - Important Restrictions

1. No Dual Committee Service

Critical Rule: A candidate for an office on a District Executive Committee must not serve at the same time on her Club Committee.

Explanation:

  • Members must choose between District-level and Club-level service
  • This prevents conflicts of interest
  • Ensures full commitment to the respective role
  • Maintains clear lines of accountability

Example: If you are nominated for District Treasurer, you must resign from any position on your Club Committee before taking office.


2. Do Not Nominate Unqualified Delegates

Prohibition: Do not nominate voting delegates or deputies who have not served on a Club Executive Committee for at least one year.

Why This Matters:

  • Ensures informed decision-making
  • Maintains the integrity of the election process
  • Upholds Inner Wheel standards and traditions

3. Do Not Exceed Voting Entitlements

Prohibition: Clubs may not send more than two voting delegates or attempt to cast more than two votes per club.

Consequences:

  • Additional delegates will not be recognized
  • Extra votes will be deemed invalid
  • May result in disqualification from the voting process



Special Provisions

District Division - Qualification Transfer

In the event of a District division, special provisions apply regarding member qualifications:

Policy: Where a District divides, members of the new District may carry forward into the new District their qualifications held in the old District.

What This Means:

  • Members do not lose their earned qualifications when a District divides
  • Experience and service in the original District are recognized and honored
  • Continuity of leadership and expertise is maintained
  • No need to restart qualification timelines


Example: If you served as Club Secretary for two years in the original District, and your club becomes part of a new District, your two years of executive committee experience transfers to the new District for voting delegate eligibility purposes.





Eligibility Requirements for Voting Delegates

Before nominating or accepting appointment as a voting delegate, ensure that:

  • You have served on a Club Executive Committee for at least one year
  • You are one of only two delegates appointed by your club
  • You understand you have one vote only
  • If nominated for District Executive Committee, you will resign from your Club Committee
  • You are familiar with Inner Wheel District 911 bylaws and constitution
  • You are committed to representing your club's interests fairly and responsibly




Candidate Eligibility Requirements

Before accepting nomination for District Executive Committee office, ensure that:

  • You meet all qualification requirements for the specific office
  • You are prepared to resign from your Club Committee upon election
  • You understand the time commitment and responsibilities of the position
  • You have reviewed the District bylaws and constitution
  • You are not currently serving on a Club Committee (or will resign immediately upon election)




Frequently Asked Questions

Q: Can a deputy delegate vote if the primary delegate is present?
A: No. Deputies may only vote in the absence of the primary delegate.

Q: What happens if both delegates from a club are absent?
A: The club forfeits its voting rights for that election unless proper notification and deputy arrangements were made in advance.

Q: Can I serve on the District Executive Committee while remaining a general member of my club?
A: Yes. The restriction applies only to serving on both the District Executive Committee and Club Executive Committee simultaneously. General club membership is permitted and encouraged.

Q: How is the one-year executive committee service calculated?
A: It must be one full year (12 months) of service at the time of nomination as a voting delegate. Partial years or interrupted service may not count unless specifically addressed in District bylaws.

Q: If our District divides, do we need to requalify as voting delegates?
A: No. Your qualifications from the original District carry forward to the new District.





Compliance and Violations

Failure to comply with these voting policies may result in:

  • Invalidation of votes cast
  • Disqualification of delegates
  • Nullification of election results
  • Referral to District governance committee

All members are expected to uphold the highest standards of integrity and transparency throughout the election process.

Contact Information

For questions or clarifications regarding voting policies, please contact:

District Election Committee
Inner Wheel District 911




These policies are established to ensure fair, transparent, and democratic elections that honor the values and traditions of Inner Wheel International.